Amendment to scope application process
Click here to view a flowchart of the pre-audit process outlined below:
STEP 1 Review and determine scope
Review your current scope and determine the new scope of registration for your organisation. You may apply to add and/or reduce your current scope of registration.
If you would like to add TAA 40104 or TAA 50104 qualifications to your scope of registration, you must lodge a separate application for them. TAA applications are being assessed by a small specialist pool of auditors.
STEP 2 Compliance with AQTF
Ensure that your current systems and practices are compliant with the AQTF Essential Standards for Registration and its Conditions of Registration. Your organisation will need to demonstrate that you meet the AQTF requirements fully during the application and audit process.
STEP 3 Apply online
Download and print the Amendment Application Guide from VETAB Online Services and read it before completing the application form. You will need a login and password to access the application form online.
If you do not have a password, or have forgotten it, please click on the appropriate link on the VETAB Online Service’s login page to apply for a password, which will involve providing your email address. A password will then be emailed to your organisation. For security reasons, your Chief Executive Officer must request a password for forwarding to their email address.
STEP 4 Send support evidence
You need to complete the application process by paying the application fee and forwarding support evidence to VETAB. Please do so within 28 days of lodging your online application. The required support evidence for your application are listed in the Amendment Application Guide as well as the ‘Pay and Lodge’ section of the online application form.
Please ensure you lodge a staff matrix and evidence of industry consultation with your support evidence.
At the end of the amendment to scope process VETAB will keep some key documents submitted and the rest will be disposed of securely. If you would like any of the support evidence to be returned to you please attach a covering note to your application requesting a return and let us know how you would like the material to be returned (e.g. enclose a return envelope or we can contact you to pick up the material from our office).
STEP 5 Pay fees
You may pay for your application online via credit card (MasterCard or Visa) or direct debit. Otherwise you can send a cheque or money order with the support documents to VETAB within 28 days of lodging your online application. The fees for amendment to scope are contained in the VETAB Fee Schedule.
STEP 6 Checking applications
VETAB will check to see if your application is complete, i.e. if all required support documents and fees have been forwarded. If your application is incomplete, your organisation will receive an email from VETAB outlining why the application is incomplete, and you will have 28 days to provide the required documentation.
TAA application
You need to lodge a seperate application to add qualifications from the TAA04
Training Package to your scope of registration.
The VETAB Customer Service Standards timelines apply from the time we have checked that your application is complete.
STEP 7 Auditing
Once your application is complete, it will be allocated to an auditor. Your organisation will be audited against the AQTF Essential Standards for Registration and Conditions of Registration. You will be given 28 calendar days to rectify any non-compliance and provide evidence to VETAB.
STEP 8 Amendment to scope
If your organisation complies with the AQTF standards, VETAB will grant an amendment to your scope of registration under the Vocational Education and Training Act 2005 (VET Act). If your organisation does not demonstrate compliance with the AQTF standards, VETAB may refuse the amendment application under the VET Act.
