Initial application process

You must apply for initial registration by using the VETAB Online Services.

How to apply

Click here to view a flowchart of the pre-audit process outlined below:

STEP 1      Determine scope
Determine the scope of registration for your training organisation.

STEP 2      Compliance with AQTF
Ensure that your current systems and practices are compliant with the AQTF Essential Standards for Registration and its Conditions of Registration. Your training organisation will need to demonstrate that you meet the AQTF requirements fully during the application and audit process.

Note: A self assessment tool for the AQTF Essential Standards for Registration is available to assist applicants assess their compliance with the requirements of the AQTF. Download tool

STEP 3      Apply online
Download and print the Initial Application Guide from VETAB Online Services and read it before completing the application form. You will need a login to access the application form online.

To get a login for VETAB Online Services please click on the appropriate link for you on the login page to apply for a temporary ID and password by submitting your email address. You will receive a temporary login which enables you to access the organis ation registration page. Once you have submitted your organisation's details online, a new RTO ID will be forwarded to you. For security reasons, your Chief Executive Officer must request a password for forwarding to their email address.

STEP 4      Send support evidence
You need to complete the application process by paying the application fee and forwarding support evidence to VETAB. Please do so within 28 days of lodging your online application. The required support evidence for your application are listed in the Initial Application Guide  as well as the Pay and Lodge section of the online application.

Please ensure you lodge a staff matrix and evidence of industry consultation with your support evidence.

At the end of the registration process VETAB will keep some key documents submitted and the rest will be disposed of securely. If you would like any of the support evidence to be returned to you please attach a covering note to your application requesting a return and let us know how you would like the material to be returned (e.g. enclose a return envelope or we can contact you to pick up the material from our office).

STEP 5      Check fees
You may pay for your application online via credit card (MasterCard or Visa) or direct debit. Otherwise you can send a cheque or money order with the support documents to VETAB. The fees for initial registration are contained in the VETAB Fee Schedule.

STEP 6      Checking applications
VETAB will check to see if your application is complete, i.e. if all required support documents and fees have been forwarded. If your application is incomplete, your organisation will receive an email from VETAB outlining why the application is incomplete, and you will have 28 days to provide the required documentation.

The VETAB Customer Service Standards timelines apply from the time we have checked that your application is complete.

STEP 7      Auditing
Once your application is complete, it will be allocated to an auditor. Your organisation will be audited against the AQTF Essential Standards for Registration and Conditions of Registration. You will be given 28 calendar days to rectify any non-compliances and provide evidence to VETAB.

STEP 8      Registration
If your organisation complies with the AQTF standards, VETAB will grant registration for up to five years under the Vocational Education and Training Act 2005 (VET Act). If your organisation does not demonstrate compliance with the AQTF standards, VETAB may refuse registration under the VET Act.